6 Reasons to Use Collaborative Tools to Foster Teamwork


by Kristin Savage

You can do everything in your power to hire the best possible people. You ensure that you have assembled the perfect combination of skills. You create a work environment that is conducive to ideal productivity. The next step is the hard part. That’s stepping back, and letting your team get to work.

The perfect team listens. They understand your vision, but they’re also powered to act with autonomy when needed. Most importantly, they collaborate with one another to maximize the strengths of each contributor. A successful team will:

The teams that are best able to do these things and complete projects successfully are those that communicate and collaborate. This happens when they have the tools they need to do this.

1.Teams Are More Innovative

Innovation is a popular topic among project teams and their leaders. Great ideas are the starting point of innovation. Unfortunately, without the right support, those ideas don’t come to fruition. This is often due to a lack of collaboration.

The free exchange of ideas is key for innovation. If someone has a great idea, it won’t go anywhere unless that idea can be communicated, improved upon, and turned put to good use. It’s even better when an idea turns into an innovative plan of action that can be used across multiple teams.

Because collaborative tools allow team members to share ideas more easily, innovation is more likely to happen when they are used. Provide a robust tool to your team, and you will remove one roadblock to innovation.

2.Transparency Increases Across The Organization

Imbalanced workloads, poorly managed expectations, and poor flow of information can stop teams from working effectively. When information silos are created among project teams, that impacts the entire organization. All of these things can often be attributed to a lack of transparency. Without transparency, people feel left out of the loop, and assumptions can run amuck.

Implement collaborative tools, and transparency comes naturally. These tools ensure that everyone is aware of what other team members are responsible for, what they are working on currently, and what items have been marked as complete. It creates a means for team members to ask questions, gain clarification, and respond to one another.

Further, when teams use these tools to collaborate with other teams, they can stop miscommunications, reduce duplicated effort, and identify areas of contention. Issues can be stopped before they become a problem.

3.Better Communication Becomes The Norm

If you have a team that’s hard at work on an important, complex project, email isn’t going to be an adequate communications tool. Emails can be ignored, they can filter out to the wrong folders, and you never know for certain if someone has read your email and understands it.

It can be even more frustrating as the recipient. How do you prove whether or not you’ve received an email? How do you find the exact email you need in a busy inbox?

Complex projects call for a more robust means of communication. Teams need something that encourages dialogue, and email won’t do. Again, this is where collaborative tools can add some real value. With good collaborative tools, a project team can be divided into groups and sub-groups. Each of these can then engage in free and open communication about their area of the project. In addition to this, a record of communication is created so that everyone is clear on what has or has not been agreed upon.

Finally, a collaborative app allows participants to share images, documents, links, and other items to make communication even more clear. There can even be live communication, creating a virtual workspace for team members to work together cooperatively.

4.They Help Bring Global Teams Together

Sometimes, the best talent isn’t located within the same region. Instead, the best teams are often assembled with talent from across the globe. Collaborative tools can be used to bridge that distance, and allow teams to work together, almost as if they were located within the same office.

5.It Helps Team Leaders Identify Strengths and Weaknesses Among Team Members

Collaborative tools are a great source of information for a project manager, team leaders, and others in management positions. Because of the information that is collected through the collaborative process, they can gain great insights about their team members.

For example, a team member who is unable to meet deadlines may need help developing their time management skills. Alternatively, they may lack training in some area, causing them to fall behind.

Collaborative tools don’t just provide information that can identify struggling team members. Project leaders can also use these tools to identify team members that have natural leadership skills, who are able to communicate effectively, and those who seem to put in an exemplary amount of effort.

Ultimately, team leaders can use this information to better manage their teams. They can assign team members to projects that are the best fit for them. They can identify workers who are ready to move forward to more advanced projects, and those who need a bit more motivation. Finally, they can recognize teams that go above and beyond to help the organization reach its goals.

6.They Facilitate The Creation of an Online Knowledgebase

Because these tools are a center point of communication and collaboration, they also become a centralized repository of project related documentation and information. The result is the creation of an online knowledgebase. This means that anyone who needs information related to a project can find it in one place.

Final Thoughts

As long as everyone involved buys into the process, and uses the tools available to them, collaborative tools can help teams work together. They can improve communication, ensure that information flows correctly, and ensure that everyone involved in a project pulls their weight. Project leaders can use the information gained from collaborative tools to single out team members who deserve recognition and to assist those who are struggling.

One device that facilitates and makes it easier for teams to collaborate and communicate effectively, not only with one another but also with their clients, is a secure communication device called HELLO 2.

HELLO 2 is a plug and play all-in-one communication device that is combined with Solaborate platform and can easily be controlled via HELLO Messenger app which you can download for free on Android and iOS. HELLO 2 also works with video conferencing platforms such as Microsoft Teams, Skype for Business, Google Hangouts Meet, Zoom, Cisco WebEx, Facebook Messenger, WeChat, BlueJeans, Fuze, Unify, and more.

Powerful and End-to-End Encrypted HELLO 2 is perfect for:

You can find more info here: HELLO Store


Kristin Savage is interested in writing and planning to publish her own book in the nearest future. Also, she has been a reviewer at Pick Writers for a few years and is known for her thorough approach to accurately assess newcomer translation services. You can find her on Facebook and Twitter.

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